Estimation Administrator

About Our Company 

Designer Group is a leading international mechanical & electrical provider specialising in turnkey packages for the design, supply, and installation of M&E services. Headquartered in Dublin, we employ in excess of 1000 experienced and dedicated colleagues across the Group. As an industry leader, we work with some of the world's largest multinational companies and our common purpose is delivering ambitious, innovative and sustainable engineering solutions, building client partnerships that bear testament to the standards we uphold. 

Our people are the foundation of our continued growth across all client sectors. We invest in our people and have a philosophy of continuous professional development. This investment has produced an innovative and passionate team that deliver projects for our clients safely, efficiently and to the highest standards in the industry. Our approach to everything we do is underpinned by our Values: 

Safe

Trust

Respect

Challenge

Deliver

This is an exciting time for Designer Group, with the fruits of our Engineering Our Future Strategy 2025 reflected in our substantial pipeline of work in Ireland, Europe, Africa and Latin America.

Reporting To: Head of Estimation

Roles and Responsibilities:

Administration Support

• General office administration duties for the Estimation team.
• Putting together of pre-qualification and tender packs, under the direction of the Estimation team.
• Liaising with the supply and subcontract chains via email/phone call for the timely delivery of quotations
• Distributing information to other internal departments, colleagues,  as directed by the Estimation team.
• Ensure tender filing system is set up and maintained in accordance with company procedures.
• Maintaining Drawing / Document Register. 
• Assisting the Estimating Manager and team with tender compilations and compile data in response to requests from clients
• Compile professional supporting documentation for tender submission
• Adherence to pre-set deadlines for critical tasks
• Monitor & maintain internal database (Pipeline)
• Monitor & maintain internal database (Suppliers & Subcontractors)
• Compiling all filing systems & archiving
• Maintain tender timelines on job board
• Assist in preparation of tenders for submission to clients
• Arranging couriers for the timely delivery of tenders
• Providing clerical assistance to Head of Estimation as required
• Completing quality audit checks on estimators
• Taking and issuing of meeting minutes for estimation team *       Manage scheduling of tender review and management sign offs
• Some travel and diary administration for the Estimation team.
• Meeting co-ordination and set up.

Behaviours and Values

• Works in a respectful manner
• Can work to deadlines
• Takes accountability
• Enjoys a challenge
• Willingness to learn and develop

Qualifications/Experience:

• Proficient in Microsoft Office Suite – overall good keyboard skills
• Document Control (registration, storage and retrieval)

The ideal candidate will:

• Be a clear communicator, including verbal interaction with stakeholders
• Be task driven
• Be proactive and can work in fast paced environments
• Work autonomously
• Be flexible
• Have a willingness to learn & adopt new ideas.

Key Working Relationships

Internal:

• Head of Estimation & Estimating Team
• Internal support departments & personnel
• Office support colleagues

External:

• Suppliers
• Clients