Heathrow Site Admin

The successful candidate will be responsible for receiving and recording and distribution of all documentation for the project. Especially focussing on document control, records management and maintenance of all standard documents within a common data environment.

About Our Company

Designer Group is a leading international mechanical & electrical provider specialising in turnkey packages for the design, supply, and installation of M&E services. Headquartered in Dublin, we employ in excess of 1000 experienced and dedicated colleagues across the Group. As an industry leader, we work with some of the world's largest multinational companies and our common purpose is delivering ambitious, innovative and sustainable engineering solutions, building client partnerships that bear testament to the standards we uphold.

Our people are the foundation of our continued growth across all client sectors. We invest in our people and have a philosophy of continuous professional development. This investment has produced an innovative and passionate team that deliver projects for our clients safely, efficiently and to the highest standards in the industry. Our approach to everything we do is underpinned by our Values of:

Safe

Trust

Respect

Challenge

Deliver

This is an exciting time for Designer Group, with the fruits of our Engineering Our Future Strategy 2025 reflected in our substantial pipeline of work in Ireland, Europe, Africa and South America.

Overview of duties

• Management of the Request for Information process for the project.

• Development and management of project filing systems, both paper based and electronic

• Management of all project logs

• Management of on site drawing sticks ensuring only latest revision is being used.

• Management of data input into the Common Data Environment (CDE)

• Creation, collation, and management of all standard and inspection documents within the CDE as well as all standard document templates

• Liaising with the project operations staff, suppliers, clients, and design teams daily based on project requirements

• Preparing and distribution of all internal meeting minutes

Roles and responsibilities

1. Airside Passes – All projects

2. RAMS – All project

• Uploading Rams on Aconex / Viewpoint / Procore

• Process incoming statuses on Viewpoint / Procore

• Updating the Register

3. Tech Subs

• Uploading Aconex / Viewpoint / Procore

• Process incoming statuses on Viewpoint / Procore

• Updating the Register

4. Deliveries – All projects

• Update Register

5. IR’s

6. Uploading Incoming External drawings on viewpoint / Procore – All projects

7. H&S Returns – All projects

• Training Matrix

• Fieldview – H&S Returns Only

• DG Induction

• Mace Induction

• Data Scope

• Yellow Jacket (collating info – H&S Returns)

8. Asset screening – Adding asset information on Maxinet

9. Other responsibilities as directed by the site team

Key Requirements

• 3 years + strong administration experience

• IT literate with good working knowledge of Microsoft Office, Word, Excel, as well as experience with document control software (4 Projects, Asite etc)

• Ability to prioritise workload according to deadlines

• Strong attention to detail

• Ability to work unsupervised and to a high standard

• Good communication skills and the ability to work as part of a team.

Benefits

• Health Care

• Pension

• Career Progression within the wider group

• Accredited Engineers Ireland Employer for CPD

• Pathway to Chartership with the SCSI

• International Travel Opportunities

• WrkIt lifestyle savings, learning and wellbeing platform membership

• Overseas project placement opportunities after completion of the programme

How can you develop your career in DG

Our people are the foundation for our continued growth and so encouraging continuous professional development and pathway to Professional Chartership is a top priority. This investment has produced an innovative and passionate team that deliver projects for our clients safely, efficiently and to the highest standards in the industry.

Our Head of Engineering began his career with Designer Group as a Graduate Electrical Engineer. His drive and ambition have allowed him to develop within Designer Group and we encourage all our staff to do the same.

Application Process

If you are excited about this opportunity and meet the qualifications mentioned above, we would love to hear from you. Our recruitment team will review applications and reach out to qualified candidates for further consideration.

Designer Group is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.